Privacy Notice

Privacy notice should look like below please:

Privacy Notice

Who We Are

Xpand Telemarketing (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and laws. This notice provides you with the necessary information regarding your rights and our obligations, and explains how,
why and when we process your personal data.

Xpand Telemarketing’s registered office is at 1 Horseshoe Park Pangbourne Reading RG8 7JW and we are a company registered in England and Wales under company number 07918651 We are registered on the Information Commissioner’s Office Register registration number ZA, and act as the data controller.

Information That We Collect

HRP processes your personal information to meet our legal, statutory andcontractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do notprocess your information in any way, other than as specified in this notice.

The personal data that we collect from is: –

  • Name
  • Account number
  • Company name
  • Address
  • Email address – business and personal
  • Telephone number – business and home
  • Mobile telephone number – business and home
  • Website
  • IP address
  • VAT registration number
  • Company registration number
  • Passport number
  • Bank details
  • Credit card details
  • Agency staff data
  • Name
  • Telephone number
  • Driving licence information
  • Relevant training documentation
  • Induction material
  • Attendance record
  • Arrangements for travel:
  • Passport information
  • Date of birth
We collect information in the below ways: –
  • Email
  • Website Form
  • Letter
  • Telephone
  • Attendance at events
  • Business cards
How We Use Your Personal Data

Xpand Telemarketing takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below: –

  • We collect your personal data in the performance of a contract or to provide a service and to ensure that orders are completed and actioned, for example:
    • Opening credit account
    • Credit checks
    • Debt collection
    • Director guarantees
    • Insurance
    • Invoicing / statements
    • Payments
    • Purchases
    • Sales
    • Health and safety
    • Security
    • Website logins
  • We will occasionally send you marketing information (via email, post or telephone) where we have assessed that it is beneficial to you asa customer and in our interests. Such information will be non-intrusive and is processed on the grounds of legitimate interests (forexample, special offers, product information, company updates, etc). You have the right to be removed from the mailing list at any time –please email your request
Your Rights

You have the right to access any personal information that Xpand Telemarketing processes about you and to request information about: –

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly from you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we willstrive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with data protection laws, as well as to object to any direct marketing from us, to exercise your data portability rights and to be informed about any automated decision-making we may use.If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure thatyour data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is alegal requirement. Xpand Telemarketing uses third-parties to provide the below services and business functions; however, all processors acting on our behalf only processyour data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentialityand security measures.

Mailchimp Marketing – Emailing

FiveCRM – Telemarketing & emailing

Safeguarding Measures

HRP takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect youand your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: –

  • Web filtering
  • Email protection
  • Restrictions /permissions
  • Antivirus and encryption
  • Protected Wi-Fi
  • Password protection
  • SSL websites
  • IT authentication
  • Device restriction
  • IT monitoring
Transfers Outside the EU

Xpand Telemarketing utilise some products or services (or parts of them) that may be hosted/stored in the USA and Australia, which means that we may transfer anyinformation which is submitted by you through the website outside the European Economic Area (“EEA”) for the belowpurposes: –

  • Website hosting
  • Email servers
  • Marketing database

Therefore, when you use our website/send us an email/sign up to our newsletter etc., the personal information you submit may be stored on servers whichare hosted in the USA and Australia. Where this is the case, we will take steps to ensure that those providers use the necessary level of protection for yourinformation and abide by strict agreements and measures set out by Xpand Telemarketing to protect your data and comply with the relevant data protection laws.

Consequences of Not Providing Your Data

You are not obligated to provide your personal information to Xpand Telemarketing, however, as this information is required for us to provide you with our services/deliver yourproducts/legitimate interests, we will not be able to offer some/all of our products or services without it.

Legitimate Interests

We occasionally process your personal information under the legitimate interests’ legal basis. Where this is the case, we ensure that we have weighed yourinterests and any risk posed to you against our own and that such interests are proportionate and appropriate.

How Long We Keep Your Data

Xpand Telemarketing only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations.We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 7 years after which time it will bedestroyed.

All other information will be retained for a period of 7 years from end of contract or date of processing, excluding agency staff and health and safetyinformation which will be retained for 3 years.Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and / or withdraw your consent.

Special Categories Data

Owing to the services that we offer, Xpand Telemarketing sometimes needs to process sensitive personal information (known as special category data) from you, to arrangetravel or insurance. Where we collect such information, we will only request and process the minimum necessary for the specified purpose and identifya compliant legal basis for doing so. Where we rely on your consent for processing special category data, we will obtain your explicit consent through asignature/explicit mechanism. You can modify or withdraw consent at any time, which we will act on immediately, unless there is a legitimate or legal reasonfor not doing so.

Lodging a Complaint

Xpand Telemarketing only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, howeveryou wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have theright to lodge a complaint with the supervisory authority.

Xpand Telemarketing

Jazz Dhillon

1 Horseshoe Park, Pangbourne

Reading RG8 7JW

Tel. 0118 321 4304

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Tel. 0303 123 1113